AFOL.lu a.s.b.l. – Statutes

The association is named AFOL.LU A.s.b.l. with its registered office at 22, rue de Manternach, L-6681 Mertert.

The purpose of the association is to bring together enthusiasts of construction bricks, to promote and propagate among its members and the general public construction bricks as well as any related activities, in particular the organisation of events around the subject such as exhibitions, workshops, visits, fairs, etc.

The association is neutral from a political and religious point of view.

The association is established for an unlimited duration.

The association is composed of active members, supporting members and honorary members. Only active members have voting rights in the ordinary or extraordinary general assembly.

Any natural or legal person who builds, exhibits, participates in community/association meetings and other activities, having submitted their application to the management committee, and being a supporting member of the club for at least 6 full months before the date of the next admission meeting.

The management committee decides once a year on the admission of new members, at a meeting during the first quarter of each year. Admission to the association is decided by a simple majority vote of the management committee; in the event of a tie, the vote of the president or their replacement is decisive. The exclusion procedure follows the same rules.

Any natural or legal person who has paid the membership fee. However, the management committee may refuse admission for duly substantiated reasons.

Honorary members are appointed by decision of the management committee. The management committee may confer the title of honorary president.

• resignation by the member, which must be made in writing;
• death of the natural person or dissolution of the legal person;
• exclusion pronounced by the management committee in cases where the member has shown particularly serious behaviour contrary to the interests of the association;
• non-payment of the membership fee.

Resigning members must return all property belonging to the association.

The members' file is managed as a database in accordance with legislation on the use of personal data in electronic processing.

The activity of the association is exercised through its bodies, which are:

• the ordinary or extraordinary general assembly;
• the entirety of its active members.

The general assembly is composed of all active and supporting members. It meets every year during the first quarter and may be convened on an extraordinary basis as often as the interest of the association requires.

A deliberation of the general assembly is required for the matters designated by the Law of 7 August 2023 and for:

• setting the annual membership fee;
• approval of the management and activity reports of the committee.

Decisions or resolutions may only be taken on items appearing on the agenda, which shall be drawn up in advance and brought to the attention of the members, unless the majority of the members present or represented at the general assembly decide otherwise.

Invitations to general assemblies must be sent at least fifteen days in advance. Individual queries must be submitted to the management committee at least eight days before the date of the general assembly.

Voting at the general assembly is by active member. The general assembly decides whether voting takes place by show of hands or by secret ballot. In the event of a tie, the proposal is rejected.

The association is administered by the entirety of the active members, who designate from among themselves a management committee.

This committee is composed of at least two and at most eleven members. It comprises a president, a secretary, and up to nine further members. These management committee members are elected for a term of two years and are eligible for re-election. Mandates are renewed by half every year. The president and the secretary may not be declared "outgoing" simultaneously. At the first general assembly following the constitution, the mandate of the president becomes vacant, and at the subsequent assembly that of the secretary, and so on.

• expiry of the term;
• death;
• revocation at any time by the general assembly;
• voluntary written resignation sent by simple letter or e-mail to the management committee.

The management committee convenes the general assembly and presents to it annually its activity report. Documents and correspondence engaging the responsibility of the association are signed and countersigned respectively by the president, the secretary or their replacements.

The president may assign the function of treasurer to a member of the committee or to the secretary. This member is responsible for collecting membership fees and keeping the accounts. They make payment of expenses, which must be approved in advance by the president, the secretary or their replacements.

Amendment of the statutes shall be carried out in accordance with the provisions of the organic Law of 7 August 2023.

Dissolution of the association is pronounced by the general assembly, convened for this purpose in accordance with the organic Law of 7 August 2023. In the event of dissolution of the association, its assets shall be allocated, after liquidation of liabilities, to one or more associations with similar purposes, to be designated by the general assembly.

For everything not provided for in the present statutes, the undersigned declare that they refer to the provisions of the amended Law of 7 August 2023 on non-profit associations and to common law.